Design and printing services for the production of booklets, flyers, and leaflets for EUCORD’s Projects in Rwanda
Job Description
DESIGN AND PRINTING SERVICES FOR PRODUCTION OF BOOKLETS, FLYERS, AND LEAFLETS FOR EUCORD’s PROJECTS IN RWANDA
European Cooperative for Rural Development (EUCORD)
Website: www.eucord.org
- Summary
| Solicitation Type: | Request for Quotation (RFQ) |
| Tender Title | Design and printing services for the production of booklets, flyers, and leaflets for EUCORD’s Projects in Rwanda |
| Contracting Party: | European Cooperative for Rural Development (EUCORD) |
| Place of Performance: | Kigali-Rwanda |
| Projects | PROFARM: Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda. |
| Donor | European Union |
| Release Date: | October 12, 2026 |
| Request of clarification deadline | October 19, 2026; 05:00 PM Kigali local time |
| Submission deadline | October 20, 2026; 10:00 Kigali local time |
| Submission type | Hard copies at EUCORD-Rwanda office |
| Address | inforwanda@eucord.org EUCORD – RWANDA OFFICE, Glass Building, Ground Floor KG5 Av 13, Kimihurura PO BOX: 131 Kigali-Rwanda |
1. Background
EUCORD is an international NGO with headquarters based in Brussels (formally registered as a cooperative in the Netherlands) with offices in Africa and Kigali in particular. EUCORD’s vision is to nurture more prosperous and entrepreneurial rural communities in developing countries. Its mission is to help people living in poverty in developing countries improve their wellbeing by increasing farmers’ capacity to sustainably grow quality crops matched to the commercial needs of the agribusiness sector and, in doing so, increase food security, develop the private sector and improve the livelihoods of rural communities. To fulfil its mission, EUCORD focuses on supporting farmers to increase their crop yields and to develop efficient value chains, while working with the private sector to guarantee a demand for produce and a supply of key inputs.
EUCORD helps farmers to reach their full potential while allowing businesses to rely on locally sourced crops. EUCORD provides end-to-end value chain development services, including: access to finance, capacity building, climate-smart agriculture, enterprise development, market assessment, nutrition, and value chain development.
In Rwanda EUCORD has successfully implemented several projects since 2014. Currently, EUCORD is implementing three projects. Among them, PURE.Ag: Productive Use of Renewable Energy in Agriculture Value Chain funded by EnDev (Energy Development) through GIZ. Under the European Union-funded Kungahara program, EUCORD is implementing the PROFARM Project: Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda.
EUCORD is looking for service providers to design and print booklets, flyers, and leaflets for strengthening the capacity of projects beneficiaries’ and projects visibility in Rwanda.
2. Technical Specification
| Items | Types | Size | Pages | Copies | |
| 1 | Sticker | IFOTO Y’INDYO YUZUYE | A4 | 1 | 180 |
| Sticker | IFOTO Y’UMUTEMERI W’IMIRIRE YUZUYE | A4 | 1 | 180 | |
| Sticker | IFOTO Y’IBIRINDA INDWARA | A4 | 1 | 180 | |
| Sticker | IFOTO Y’IBYUBAKA UMUBIRI | A4 | 1 | 180 | |
| Sticker | IFOTO Y’IMFASHABERE | A4 | 1 | 180 | |
| Sticker | IFOTO YO KONSA | A4 | 1 | 180 | |
| Sticker | IFOTO Y’UMUBYEYI UTWITE | A4 | 1 | 180 | |
| 2 | Booklet | COUNSELLING CARD | A4 | 74 | 300 |
| 3 | Booklet | IMFASHANYIGISHO KU GUTEGURA AMAFUNGURO Y’IBIKOMOKA KU BIHINGWA BIKUNGAHAYE KU NTUNGAMUBIRI | A4 | 34 | 300 |
| 4 | Booklet | IMFASHANYIGISHO KU BUHINZI BW’IMBOGA, IBINYAMAVUTA HAMWE N’IBINYAMPEKE | A4 | 75 | 600 |
| A4 | |||||
| 5 | Booklet | PLANNING-BUDGETING-COST PRODUCTION | A4 | 40 | 600 |
| 6 | Booklet | FINANCIAL MANAGEMENT | A4 | 50 | 600 |
| 7 | Booklet | IMFASHANYIGISHO Y’AMAHUGURWA IMIKORESHEREZE, IMICUNGIRE NO KUBUNGABUNGA GREENHOUSE, UBWANIKIRO BW’IBIGORI HAMWE N’IMASHINI ZUHIRA ZIKORESHEJE IMIRASIRE Y’IZUBA. | A4 | 35 | 600 |
- Quotation Requirements
Quotations must provide the following documents and information at a minimum
- Business Registration Certificate or Certificate of Domestic Company Registration from RDB
- Valid original tax clearance certificate from Rwanda Revenue Authority for companies based in Rwanda.
- Valid tax clearance certificate issued by Rwanda Social Security Board (RSSB).
- At least three (3) references from reputable organizations for similar activities.
- Financial quotation template
| Items | Stickers | size | pages | copies | U.P | Total |
| 1 | IFOTO Y’INDYO YUZUYE | A4 | 1 | 180 | ||
| IFOTO Y’UMUTEMERI W’IMIRIRE YUZUYE | A4 | 1 | 180 | |||
| IFOTO Y’IBIRINDA INDWARA | A4 | 1 | 180 | |||
| IFOTO Y’IBYUBAKA UMUBIRI | A4 | 1 | 180 | |||
| IFOTO Y’IMFASHABERE | A4 | 1 | 180 | |||
| IFOTO YO KONSA | A4 | 1 | 180 | |||
| IFOTO Y’UMUBYEYI UTWITE | A4 | 1 | 180 | |||
| 2 | COUNSELLING CARD | A4 | 74 | 300 | ||
| 3 | IMFASHANYIGISHO KU GUTEGURA AMAFUNGURO Y’IBIKOMOKA KU BIHINGWA BIKUNGAHAYE KU NTUNGAMUBIRI | A4 | 34 | 300 | ||
| 4 | IMFASHANYIGISHO KU BUHINZI BW’IMBOGA, IBINYAMAVUTA HAMWE N’IBINYAMPEKE | A4 | 75 | 600 | ||
| 5 | PLANNING-BUDGETING-COST PRODUCTION | A4 | 40 | 600 | ||
| 6 | FINANCIAL MANAGEMENT | A4 | 50 | 600 | ||
| 7 | IMFASHANYIGISHO Y’AMAHUGURWA IMIKORESHEREZE, IMICUNGIRE NO KUBUNGABUNGA GREENHOUSE, UBWANIKIRO BW’IBIGORI HAMWE N’IMASHINI ZUHIRA ZIKORESHEJE IMIRASIRE Y’IZUBA. | A4 | 35 | 600 | ||
| 8 | Grand Total | |||||
Note: Cost must be tax inclusive
- Evaluation criteria
RFQ will be evaluated based on a combined technical and financial assessment:
Technical Evaluation (40%)
| Eligibility | Weight |
| Business Registration Certificate or Certificate of Domestic Company Registration from RDB | 5 |
| Valid original tax clearance certificate from Rwanda Revenue Authority for companies based in Rwanda. | 5 |
| Valid tax clearance certificate issued by Rwanda Social Security Board (RSSB). | 5 |
| At least three (3) references from reputable organizations for similar activities | 15 |
| Short-time delivery period | 10 |
| Total | 40 |
Note: Shorter delivery periods will be given higher consideration
Financial Evaluation (60%)
- The lowest-priced technically compliant bid will receive the highest score
Other bids will be scored proportionally
- Notification
The outcome of the selection shall be notified to the bidders through email and thereafter the successful bidder shall be invited for contract negotiation and signing.
- Bids Validity
The validity of bids shall be 90 days starting from the deadline for submission of bids. EUCORD Rwanda may cancel the tender at any time before the signing of the contract, including the reduction on prices of items that EUCORD will judge to be out of the normal range.
- Tender Submission Guidelines
Financial proposal: The contractor shall propose a reasonable cost estimate. The registered company shall be entirely responsible for all taxes.
Interested bidders may obtain further information and clarification by writing a clarification e-mail to the procurement team at inforwanda@eucord.org during working hours before deadline of the bid’s submission.
Well-presented bids prepared in the English language must be submitted to EUCORD Rwanda office not later than October 20, 2026, at 10:00 local time. Bids submitted after the fore-mentioned date and time will be rejected.
Offers must be valid for 90 calendar days counted from the deadline of bid submission.
Done at Kigali, on 12th October 2026
EUCORD
Country Representative
