Assistant Academic Registrar

Job Description

About East African University

Our Vision is to become a leading academic institution of higher learning of first choice in the provision of relevant vocational skills, professionalism and affordable market oriented quality education for sustaining professionals in their various fields.

Key Duties & Responsibilities

1. Take lead of the application, admission and registration process up the approval of the admission board
2. Take a lead of examination administration from the preparation of time table, publication the results up the approval of the results by the senate
3. Coordinate the examination office to make sure that students examinarion sheets are returned in a due time
4. Records students’ maiks and ensure their safety and security
5. Liaise with Deans, HoDs, teaching and learning coordinator in conducting lecturers’ teaching and learning evaluation
6. Liaise with Deans and HoDs to prepare the teaching time table and address all concerns if any are raised
7. Liaise with the office of the DVCAR in preparing the academic calendar
8. Collaborate with the office of DVCAR in preparing the annual academic report
9. Prepare the senate agenda in collaboration with the Deputy Vice Chancellor in charge of Academic Affairs and Research
10. Produce the different reports (admission report, promotion report, drop out report and graduation report)
11. Take lead of graduation preparațion by checking students’ files, and filling in forms required for graduation approval by HEC
12. Ensure the respect of the academic regulations and other academic policies
13. Lead the policies review such as assessment and examination policy, and admission policy
14. Collaborate with the office of DVCAR, Deans and HoDs to produce the academic staff workload
15. Implement and monitor academic sanctions resolved by the disciplinary committee to students who misbehaved and issue notification letters to them
16. Prepare the invigilation time table and provide a report on invigilation in case the need be
17. Supervise Academic Archives database (Records)
18. Give out updated class lists to lecturers.
19. Issue academic testimonials to students such as (transcripts, certificates and degrees)
20. Collaborate with the ICT office to enforce the students’ attendance, produce report and implement the policy provisions related to attendance.
21. Ensure that the academic registrar’s office is providing quality service to students.
    • N.B The job duties and responsibilities may be amended at sole discretion of the university in writing when deemed necessary and such amendments shall continue to form part of your contract duties and responsibilities.

Qualification and working experience

Master’s degree in Education, computer science, statistics, or having role in universities mission with experience of 5 years in HlIs or 3 years in the registrar’s office

Required Documents

1. Copy of all degrees
2. Cover Letter
3. CV
4. Service testimonial of previous or current employer

Application Procedure

For application submission refer to the email: hr@eaur.ac.rw . Any inquiries reach out to HR Office on the following contact addresses: Telephone
number (250)788504964 or mentioned email.