Job Description

LETTER OF INVITATION

RDI AVOCADO PLANTING MATERIAL SUPPLY – PROFRAM Project.

European Cooperative for Rural Development –(EUCORD) and Rural Development Initiative (RDI) implementors of the PROFARM project funded by the European Union under the KUNGAHARA Program is seeking quotations from reputable and experienced planting material service providers to quote and supply grafted Hass avocado seedlings to our project’s beneficiaries. Quotations must be received by at RDI-Head office, KG 46st Kibagabaga, Kigali, Rwanda not later than 15th October 2026.

SUPPLY AND DISTRIBUTION OF GRAFTED HASS AVOCADO SEEDLINGS

Rural Development Initiative (RDI)  

Website: www.ruraldevelopmentinitiative.org

1.     Summary

 

Solicitation Type:	Request for Quotation
Tender Title:	Supply and distribution of grafted Hass avocado seedlings in Burera and Gicumbi Districts
Contracting Party:	Rural Development Initiative (RDI)
Place of Performance:	Burera and Gicumbi Districts, Northern Province, Rwanda
Project:	Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda – PROFARM
Donor	European Union
Commodity:	Grafted avocado seedlings, variety Hass (Persea americana Mill. cv. Hass)
Total Quantity:	3,600 grafted seedlings .
Release Date:	October ,01, 2026
Submission deadline:	October 15, 2026.
Submission type:	Hard copies only at RDI-Rwanda office
Address:	info@ruraldevelopmentinitiative.org RDI – HEAD OFFICE, KG 46 St, Kibagabaga, Kigali, Rwanda

 

 

 

 

2.  Background

The Rural Development Initiative (RDI) is a youth and agriculture development NGO dedicated to transforming rural livelihoods across Rwanda, aligned with Rwanda’s Vision 2050 and NST2. Rooted in the belief that every farmer and youth possesses the innate capacity to thrive, RDI equips vulnerable households, women, and smallholder farmers with strategic skills, resources, and entrepreneurial support to drive innovation, climate-smart farming, and dignified livelihoods. Driven by its mission to empower youth and smallholder farmers as active citizens creating sustainable incomes, RDI works toward its Vision 2030 of becoming Rwanda’s premier social enterprise model recognized nationally and regionally for transforming rural communities into resilient, agri-preneurial economies.

Under the “Action for Kungahara / PROFARM” project implemented in partnership with EUCORD and supported by the European Union, RDI is strengthening nutrition security and resilient food systems across farmers’ cooperatives gathering smallholder members (60% women and 20% youth) and indirect household beneficiaries in Burera and Gicumbi Districts. To directly address high chronic malnutrition and stunting rates in these targeted Northern Province regions which reach up to 41% in both Burera and Gicumbi. RDI is procuring nutrient-dense avocado seedlings to integrate fruit propagation into smallholder food production systems. This activity directly supports the project’s nutrition interventions, Behavior Change Communication (BCC) campaigns, and culinary education initiatives aimed at improving household Food Consumption Scores (FCS) and dietary diversity specifically targeting vulnerable groups such as pregnant and lactating women and children under five years old. Consequently, RDI invites eligible suppliers to submit competitive quotations for the supply and delivery of high-quality avocado seedlings.

3.  Objective and Scope of the Assignment

 

The objective of this tender is to select one qualified supplier to produce or source, deliver and distribute 3,600 healthy, true-to-type, grafted Hass avocado seedlings to RDI beneficiaries in Burera and Gicumbi Districts. The selected supplier shall be responsible for:

• Producing or sourcing grafted Hass seedlings that meet the specifications Hardening off, counting and pre-dispatch quality checks of the seedlings;
• Packing, loading, transport and offloading at the distribution points(site).
• Distribution of the seedlings to beneficiaries against signed distribution lists.

 

4.  Technical Specification

 

	Items	Variety / Specification	Quantity	P.U (RWF)	P.T (RWF)
Lot No 1: BURERA and GICUMBI DISTRICT
	Grafted Hass avocado seedlings, delivered and distributed	Hass, grafted	3,600 seedlings.
Lot No 2: TRANSPORT, HANDLING AND DISTRIBUTION SERVICES
	Packing, loading, transport, offloading, distribution to beneficiaries (Burera and Gicumbi)	Lump sum	1 lot
Grand Total

Note:

1. Only the Hass variety is acceptable. Substitution with Fuerte, Pinkerton, Zutano, Bacon, seedling (ungrafted) avocados or any other variety is not allowed.
2. The split of 3,600 seedlings between Burera and Gicumbi shown above (1,800 each) is indicative. RDI to confirm the final split per distribution sites.
3. Prices must be quoted in Rwandan Francs (RWF), inclusive of all taxes, nursery costs, packing, transport, distribution, labour and insurance.
4. Bidders are required to submit bids for all lots. Submissions for only one lot will not be considered.

5.Quotation Requirements

Quotations must include the following information at a minimum:

• Business Registration Certificate issued by Rwanda Development Board (RDB)
• Proof of using EBM

Note: Failure to submit any of the above documents may result in disqualification.

 

6.Evaluation Criteria

Proposals will be evaluated based on a combined technical and financial assessment:

• Technical Evaluation (50%)
• Understanding of the assignment and technical approach – 10%
• Compliance with eligibility requirements – 30%
• Delivery timeline – 10% (Shorter delivery periods will be given higher consideration)
• Financial Evaluation (50%)
  • The lowest-priced technically compliant bid will receive the highest score.
  • Other bids will be scored proportionally.

6.Notification and Delivery Location

The outcome of the selection shall be notified to the bidders and thereafter the successful bidder shall be invited for contract negotiation and signing.

The avocadoes will be delivered and distributed directly to project cooperative distribution points in Burera and Gicumbi Districts, Northern Province.

7.Bids Validity

The validity of bids shall be 30 days starting from the deadline for submission of bids RDI may cancel the tender at any time before the signing of the contract, including the reduction on prices of items that RDI will judge to be out of the normal range.

8.Tender Submission Guidelines

Interested bidders may obtain further information and clarification by writing a clarification email to the procurement team at info@ruraldevelopmentinitiative.org  during working hours before the deadline of the bid’s submission.

Well-presented bids prepared in the English language must be submitted in hard copies only to the RDI Rwanda office not later than October 15, 2026. Bids submitted after the aforementioned date and time will be rejected.

Done at Kigali, on 01^st October 2026

Aime KAYUMBA

Chief Executive Officer (CEO)

Rural Development Initiative (RDI)