Job Description

LETTER OF INVITATION

RDI-PROFARM PROJECT IN RWANDA

Rural Development Initiative (RDI) through PROFARM project funded by European Union under KUNGAHARA Program is seeking for quotations from reputable and experienced seeds service providers to quote and supply seeds to our project’s beneficiaries.  Quotations must be received at RDI- HEAD OFFICE KG 46 ST, Kibagabaga, Kigali-Rwanda not later than 21^th October 2026

                                    SUPPLY INPUTS FOR RDI’ PROJECT

                                         Rural Development Initiative (RDI)

                               Website: www.ruraldevelopmentinitiative.org

1.Summary

Solicitation Type:	Request for Quotation (RFQ)
Tender Title	Supply inputs for RDI’project
Contracting Party:	Rural Development Initiative (RDI)
Place of Performance:	Kigali-Rwanda
Project	PROFARM: Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda.
Donor	European Union
Release Date:	October, 01, 2026
Submission deadline	October 21, 2026
Submission type	hard copies only RDI Head office
Address	info@ruraldevelopmentinitiative.org   RDI – HEAD OFFICE, KG 46 ST, Kibagabaga Kigali-Rwanda

1.    Background

The Rural Development Initiative (RDI) is a youth and agriculture development NGO committed to transforming rural livelihoods across Rwanda by empowering smallholder farmers, youth, women, and vulnerable households through sustainable agriculture, entrepreneurship, and climate-resilient farming practices.

Under the Action for Kungahara / PROFARM Project, implemented in partnership with the European Cooperative for Rural Development (EUCORD) and supported by the European Union through the KUNGAHARA Programme, RDI is promoting integrated farming systems to strengthen agricultural productivity, improve household incomes, and enhance nutrition security among smallholder farmers in Burera and Gicumbi Districts.

The project, titled “Promoting an Integrated Farming System around Sunflower, Maize and Vegetables to Stimulate Resilient Agriculture and Nutrition Security for Smallholder Farmers in Rwanda,” focuses on supporting farmers to adopt improved agricultural practices, diversify crop production, and strengthen the resilience of their farming systems.

To support the implementation of these activities, RDI intends to procure quality maize seeds, vegetable seeds, and fertilizers to distribute to targeted farmer beneficiaries. These agricultural inputs will contribute to improved crop production, increased food availability, diversified household diets, and enhanced livelihoods among participating smallholder farmers.

2.    Technical Specification

	Items	Variety/Active ingredients	Quantity	P .U	P.T
Lot. No1: SEEDS
	seeds/ Maize	PANNARN 691	26 Kg
	seeds/ Maize	WH 629	13 Kg
	seeds/ Maize	WH 507	13 Kg
	seeds/ Maize	H 628	13 Kg
	seeds/ Maize	WH605	13 Kg
Grand  Total			78 Kg
Lot.No2:   Vegetables
	Seed/Carrot	Orion	1
	Seed/Carrot	Hybrid	1
	Seed/Carrot	Nantes	1
	Seed/Eggplant	Hybrid	1
	Seed/Eggplant	Local	1
	Seed/Onion	Super Yali	1
Lot. No 3: Fertilizers                                                                                         6
	DAP		150 kg
	UREA		80kg
	NPK 17-17-17		150 kg
	Grand Total                                                                                380 Kg

Note:

1. Bidders are required to submit bids for all lots. Submissions for only one lot will not be considered.

• Quotation Requirements

Quotations must include the following information at a minimum:

• Business Registration Certificate issued by Rwanda Development Board (RDB)
• Proof of using EBM

Note: Failure to submit any of the above documents may result in disqualification.

• Evaluation Criteria

Proposals will be evaluated based on a combined technical and financial assessment:

Technical Evaluation (50%)

• Understanding of the assignment and technical approach – 10%
• Compliance with eligibility requirements – 30%
• Delivery timeline – 10%
  (Shorter delivery periods will be given higher consideration)

Financial Evaluation (50%)

• The lowest-priced technically compliant bid will receive the highest score
• Other bids will be scored proportionally

• Notification and Delivery location

The outcome of the selection shall be notified to the bidders through email and thereafter the successful bidder shall be invited for contract negotiation and signing.

The inputs will be delivered to RDI Office district office in south province.

• Bids Validity

The validity of bids shall be 90 days starting from the deadline for submission of bids. RDI may cancel the tender at any time before the signing of the contract, including the reduction on prices of items that RDI will judge to be out of the normal range.

• Tender Submission Guidelines

Interested bidders may obtain further information and clarification by writing a clarification e-mail to the procurement team at  info@ruraldevelopmentinitiative.org  during working hours before deadline of the bid’s submission.

Well-presented bids prepared in the English language must be submitted in hard copies only to RDI Head office not later than October 21, 2026 . Bids submitted after the fore-mentioned date and time will be rejected.

Done at Kigali, on 01 October 2026

Aime KAYUMBA

Chief Executive Officer (CEO)

Rural Development Initiative (RDI)